Your intranet should do more than store information.

Give employees one place to find trusted answers, run processes and complete training. Techspire IT, a Claromentis partner, sets up Claromentis around how your organisation actually works.

  • Find
  • Act
  • Learn
See it on a working portal Try the 30 day playground Book a demo

Ask Maya types her question. Answer Answered from your own intranet content, with its source. Act She sends a Training Request herself. Approve Her line manager approves it. Record The request records who and when.

Sample data. It plays by itself.

  1. Ask
    Can the company pay for a course I want to take?
    Will work pay for my course?
  2. Answer
    AI Overview

    Yes, if the course helps you do your job and your line manager approves it before you book. Send a Training Request first, because a course booked without approval isn't paid back.

    Policy ManagerKnowledge Base

    Show more
  3. Act

    TR0031New

    Submitted byMaya Hughes

  4. Approve

    Change status to

    NewApprovedSubmit

  5. Record
    Date ModifiedUser nameFieldChange
    05-10-2026 09:12Maya HughesNew ticket
    05-10-2026 14:40James OseiStatusNew => Approved
  • Harsh Divecha, who ran Claromentis for seven years

    7 years

    our founder ran Claromentis for a healthcare group

  • 850+ users

    on the intranet our founder ran

  • 20+ countries

    reached by that one intranet

  • Authorised Claromentis Partner

    announced by Claromentis on 19 February 2026

The first three are one deployment, on a version of Claromentis without AI.

Choose the problem you want to solve

AI and knowledge

Employees can’t find the answers they need.

Ask a question and get an answer from your own company knowledge, with its source.

See trusted AI search

Business process automation

Requests still live in email, spreadsheets and Teams.

Give every request an owner, approval and audit trail.

How process automation works

Need one process fixed first? See how joiners, movers and leavers become one tracked workflow.

Intranet

Information is scattered across systems.

News, policies, documents and a people directory in one place.

Explore the intranet

Already on Microsoft 365? See when Teams and SharePoint are enough.

Learning and training records

Training is difficult to manage and prove.

Courses, learning paths and completion records.

Explore the LMS

Need to prove who’s done what? See how training records and renewals work.

The intranet is the base, and AI search comes with it on Claromentis’s cloud, so there’s no separate AI product to buy. Process automation and learning are add-ons.

Sample data.

Why organisations change their digital workplace

The work didn’t break. It scattered.

  • Does anyone know where the expenses policy is?
  • RE: FW: RE: Course approval, still waiting
  • Training log 2025 FINAL (2)

One digital workplace

Illustration with sample data.

Techspire IT turns your company knowledge and everyday processes into one digital workplace.

What you'll replaceWith Claromentis
Scattered knowledgeAnswers that show their source
Approvals chased by emailApprovals tracked stage by stageAdd-on
Paper and PDF formsOnline forms with a recordAdd-on
Outdated policy foldersVersioned policies with review dates
Forgotten training portalsCourses inside your intranetAdd-on
Too many loginsOne platform, one sign-in

Process automation and learning are optional add-ons.

Still running SharePoint Server 2016 or 2019? Microsoft ended support for both in July 2026. If you’re deciding what comes next, it’s a good time to compare SharePoint with a digital workplace alternative. Compare SharePoint alternatives

One question. One answer. One workflow. One record.

Follow one question from search to approved request and its record.

Sample data. The screens are redrawn from Claromentis 11.

The five parts of the story: press one to show it

Maya asks a question

Maya Hughes, employee

Can the company pay for a course I want to take?Will work pay for my course?
All results

She gets an answer

Written from your intranet content, with the source linked.

AI Overview

Yes, if the course helps you do your job and your line manager approves it before you book. Send a Training Request first, because a course booked without approval isn't paid back.

Policy ManagerKnowledge Base

Show more

Learning and Development Policy

Last modified on 14-09-2026

How to ask for a course to be paid for

Created on 22-09-2026

Same question, different person, different answer.

Each answer is written only from what that person can open.

Can the company pay for a course I want to take?Will work pay for my course?
Maya, an employee
AI Overview

Yes, if the course helps you do your job and your line manager approves it before you book. Send a Training Request first, because a course booked without approval isn't paid back.

Policy ManagerKnowledge Base

Leo, a contractor who can't open the staff policy
AI Overview

Training for contractors is arranged through your agency. Speak to your agency contact first.

Knowledge Base

Maya opens the form herself

She starts the request herself.

InfoCapture > Training Request

+ Submit Training Request

* - required fields

Training Request

Course*
Presentation skills, two days
Start date*
02-11-2026
Line manager*
James Osei

Submit

After Submit: request TR0031

The workflow runs

James gets the request and moves it through approval.

An email to James Osei, her line manager

InfoCapture > Training Request > View Training Request: TR0031

ID
TR0031
Submitted by
Maya Hughes
Status
New
Last modified
05-10-2026 09:12
New ApprovedRejected

James approves

James approves the request.

James Osei, her line manager

InfoCapture > Training Request > View Training Request: TR0031

Status
NewApproved
Last modified
05-10-2026 09:1205-10-2026 14:40
Change status to
NewApproved
Submit EditMonitorCloneDelete

The History records it

Every change to the request is recorded with a name and a time.

InfoCapture > Training Request > View Training Request: TR0031

History of request TR0031
Date ModifiedUser nameFieldChange
05-10-2026 09:12Maya HughesNew ticket
05-10-2026 14:40James OseiStatusNew => Approved
07-10-2026 10:05Ruth CampbellStatusApproved => Booked

Ruth books the course herself, then marks the request Booked.

More than a chatbot

  1. Ask: Get the answer and source.
  2. Act: Start the request.
  3. Approve: Manager reviews it.
  4. Record: Every change to the request is tracked.

All four sit in one platform, under one sign-in.

AI search comes with the intranet. The workflow requires the process automation add-on.

Two ways to start a digital workplace: trusted answers, or one tracked process

AI answers grounded in your organisation's own information.

Sources are shown. In search, your permissions still apply.

Ask your organisation a question and get a trustworthy answer from its own information.

Grounded
Finds relevant content in your intranet, then generates the answer from it.
Sources shown
Open the source before you act on the answer.
Permissions apply
AI search follows your existing permissions. If someone can't open a document, it doesn't appear.

AI Overview

Yes, if the course helps you do your job and your line manager approves it before you book.

Send a Training Request first, because a course booked without approval isn't paid back.

Policy ManagerKnowledge Base

Learning and Development PolicyPolicy version 1

4.2 The company pays for a course when it helps you do your job and your line manager approves it before you book.

4.3 Send a Training Request first. A course booked without approval isn't paid back.

AI can still get things wrong.

Sample data.

Follow one question through, in the story above

Automate employee processes from request to completion.

Start with joiners, movers and leavers. HR, managers and IT work the same tracked request.

  1. HR raises the request.

    Owner: HR

  2. The manager confirms what's needed.

    Owner: Manager

  3. IT sets up accounts.

    Owner: IT

  4. IT issues the kit.

    Owner: IT

  5. Ready for day one, request closed.

    Owner: HR

Illustration with sample data: a new starter.

It doesn’t create accounts in your other systems. A named person does that, and the request records it.

Claromentis does the routing and the remembering. Your people make the calls.

Claromentis handles
Assignments, notification emails, reminders and status tracking.
Your people control
Decisions, exceptions, approvals and the final sign-off.

Also automate IT support requests, purchase requests, equipment requests, incident reports and more.

You won't be handed from sales to a support queue.

You’ll work directly with the person implementing your Claromentis environment.

Harsh Divecha, founder of Techspire IT, an Authorised Claromentis Partner

Harsh Divecha

Founder, Techspire IT

  • 7 years

    running Claromentis for a healthcare group operating across Africa, the Middle East, Asia, the US, Canada and Australia

  • 850+ users

    on that one intranet

  • 20+ countries

    it reached

We map how you work, configure it, test it and help your team adopt it.

Claromentis makes and hosts the software; we configure it, train your people and stay on as your first-line support partner.

Claromentis announced Techspire IT as a partner in February 2026, naming Harsh’s Department-First approach.

That deployment was on a version of Claromentis without AI. Even so, what carries over is how to get an intranet used, department by department.

About Techspire IT

How your Claromentis partner runs your implementation, from demo to support

Five steps. No contract required for the first two.

Before any contract

Demo

See the intranet, a process and AI search on a working portal.

Signed in, not slides

Playground

Explore your own Claromentis 11 playground, registered to your organisation through Techspire IT.

30 days. Login within 24 hours of the form

The contract starts here

Configure

We configure departments, permissions and content, then review access before AI goes live.

Scope and price fixed first

Launch

We train your administrators and people remotely, then you go live.

Delivered remotely

A standard Claromentis implementation: plan on 6 to 8 weeks from agreed scope to go-live.

Custom or integration-heavy work is scoped and priced separately, with its own timeline.

Support

We stay on after go-live, as your Claromentis partner.

First-line support

What a digital workplace costs, and what moves the price

Typically £8,000 to £25,000 in year one for 30 to 100 users

It includes the licence plus our work to get you live: set-up, training and support.

It depends on scope: migrating data from an existing system, connecting other systems, and how many workflows and courses you need all move it, so we quote on your requirements.

What moves it

  • Data to migrate
  • Systems to connect
  • Workflows
  • Courses

See how pricing works

Three reasons you can safely say yes

Illustrations with sample data.

Your information stays under your control

Your existing permissions control access. AI features stay off until your administrator enables them.

training policy

Maya, an employee

  • Learning and Development Policy
  • How to ask for a course to be paid for

Leo, a contractor

  • Training for contractors

You know where your data is

Claromentis hosts your intranet on Google Cloud, with London, Frankfurt or South Carolina available. Its customer agreement states that customers own their data.

Hosting region

  • London
  • Frankfurt
  • South Carolina

One limit: once AI is switched on, its processing runs in the EU for UK and EU customers and in the US for US-hosted customers.

You know what you're buying

Fixed scope and price agreed before work starts, with one named person from first call to go-live.

Scope: getting you live

  • Departments, permissions, content
  • Training by video call
  • Go-live and first-line support

Price: fixed before work starts

See the five steps

AI search doesn't bypass your permissions.

If someone can’t open a document, it doesn’t appear in their search results or AI overviews. But a folder open to everyone is open to the AI too. That’s why we review permissions before any AI goes on.

Claromentis holds ISO 27001:2022 (certificate 227467) and ISO 9001:2015 (certificate 214260). They’re Claromentis’s certificates, not ours.

Don't take our word for it. Use it.

Explore a working Claromentis environment before you commit to a project.

  • A 30 day Claromentis 11 playground, registered to your organisation through Techspire IT as your partner.
  • It costs nothing: no card to enter and nothing to cancel.
  • Need longer? We'll ask Claromentis for an extension.
Get your playground

Your login arrives within 24 hours. We only need your name, business email and company.

A suggested path, at your own pace

  1. Day 1

    Explore.

  2. Day 7

    Test your use cases.

  3. Day 14

    Try AI and workflows.

  4. Day 30

    Decide if it's right for you.

AI search and sample workflows are already in it. At day 30 it simply stops unless you ask us to carry on.

Rather be shown round first? Book a Claromentis demo instead.

Questions to ask before choosing a digital workplace

Seven questions, answered

Can I use SharePoint as an intranet?

Yes. SharePoint can work well if your people live in Microsoft 365 and you have someone to build and manage it. Claromentis is a separate platform for organisations that want a partner-led digital workplace.

Yes. Your documents can come across from an existing intranet or shared drive. We agree what should move and what should be rebuilt; migration scope affects the price.

For a standard Claromentis implementation, plan on 6 to 8 weeks from agreed scope to go-live. The 30 day playground comes first at no cost. Custom or integration-heavy work has its own timeline. As an Authorised Claromentis Partner, we do the set-up remotely.

Yes. We recommend starting with one process, such as a new starter. Process automation is an add-on to the intranet licence.

Yes. Your 30 day playground includes AI search, so you can ask questions and open the sources behind the answers. It arrives with sample content, not your own documents.

Your administrators manage the system after launch. As your Claromentis partner, we train them before go-live and remain your first-line support.

We scope and quote custom development separately. Many requirements can be configured without code; if the standard product can’t do something, Claromentis can quote the development work.

All frequently asked questions

Worth reading before you decide

We’re a Claromentis partner, so we have something to sell. We still write these to help you choose well.

Still comparing? Read our guides to Digital Workplace Solutions and business process automation software.

All articlesGuides and brochures

See it on a working portal

No slides. No sales presentation. See how the platform actually works.

Explore the working portal

A short form opens. Then, as your Claromentis partner, we request a playground in your organisation’s name, and your login arrives within 24 hours.

Or book a personalised demo.

Sample data, redrawn from Claromentis 11. It plays by itself.

Good Morning Maya HughesWelcome to your company intranet

  • Meet this month's new starters

    1 October 2026

  • Town hall questions now open

    28 September 2026

  • Learning and Development Policy published

    14 September 2026

  • New Hire Hub
  • Badges
  • Business Process
  • E-Learning
  • Polls & Surveys
  • Thank You

Good Morning Maya HughesWelcome to your company intranet

  • Meet this month's new starters

    1 October 2026

  • Town hall questions now open

    28 September 2026

  • Learning and Development Policy published

    14 September 2026

  • New Hire Hub
  • Badges
  • Business Process
  • E-Learning
  • Polls & Surveys
  • Thank You

AI Assistant

Your intelligent workplace companion

How do I ask for a course to be paid for?

Thinking...

To get a course paid for, ask before you book it:

  1. Check the course: it has to help you do your job.
  2. Send a Training Request: give the course, its start date and your line manager.
  3. Wait for approval: your line manager approves it before you book.
  4. Then book: a course booked without approval isn't paid back.

SOURCES

How to ask for a course to be paid for

Learning and Development Policy

Authorised Claromentis Partner. A UK company that sets up Claromentis remotely, wherever you are.

Updated 7 October 2026.